With business invoicing software, you can keep track of everything better and save a lot of time and money as a result. You have a lot of choices that make it easy to send out personalized invoices.
The best versions of this software let businesses take care of the whole process, from making estimates for new projects to keeping track of hours worked to getting paid. All of our top choices for billing software have these and other features to help business owners stay organized.
Before you buy specialized invoicing software, think about whether all-in-one invoicing software for small businesses that includes an invoicing software might be better.
Best Invoicing Software in 2023
- Freshbooks
- Zoho Invoice
- Invoicera
- Paypal
- Invoice2go
- QuickBooks
- Xero
Freshbooks
Freshbooks is billing software that was made to give you a lot of different options on one platform. This billing software lets you make invoices quickly and easily, and it also helps you keep track of your expenses.
FreshBooks has professional-looking invoice templates, billing and payment tracking, and more than 100 integrations with well-known tools and platforms like PayPal, Asana, Google Drive, WordPress, and more. With FreshBooks’ mobile app, businesses can also check their account while they’re on the go.
For more clear billing, your invoice can also show tracked time and expenses. Other features that come as standard are reports, a preferred currency, a mobile app, and tracking of inventory.
FreshBooks has other built-in features, such as expense management, time tracking, project management, and accounting, that work with the invoicing feature.
Users say that FreshBooks makes billing much easier, and that the software’s many features can help a big business.
Zoho Invoice
Zoho Invoice is free billing software that runs in the cloud and has features like templates you can change and support for multiple languages. It does more than just let you send invoices. It also lets you make estimates, track time and expenses, manage contacts, and make and manage projects.
Zoho Invoice comes with a free invoice generator, as well as a free estimate generator, income tax calculator, expense report generator, revenue forecaster, and SKU generator. Zoho Invoice works well with their other products as well as Stripe, Paypal, Google Drive, and Dropbox.
If you need to run more than one business from the same account, we suggest upgrading to a more advanced billing program like Invoicera. Zoho Invoice is only good for one business.
Some small businesses may not be able to do much with Zoho Invoice integrations. It works with products like QuickBooks Online, Stripe, Slack, Office 365, and G Suite, but most of its native integrations are with Zoho Books and Zoho CRM, which are both made by the same company.
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Invoicera
Invoicera is online software for billing and invoicing that can be changed to fit the needs of your small business. This free billing software runs in the cloud and takes care of your invoices so you can focus on other important business tasks. With centralized data management, you can send payment reminders, keep track of your vendors, change the layout of your invoices to make them look more professional, and keep track of your remote teams.
It also works with a number of other business apps, which makes it easy to keep track of your bills, expenses, and employees all in one place.
It lets you keep track of time and money spent on a project and add that information to an invoice. You can ask Invoicera for a customized invoice template by sending them your needs. On the other hand, the software doesn’t have any accounting functions besides managing A/R and A/P, and it needs to be integrated with accounting software.
Invoicera also has a cool feature that automatically adds late payment fees when they are needed. Another interesting feature is that you can use the same account to run multiple trading names or companies.
Paypal
Paypal is free billing software that works on mobile devices. You can make and send invoices on any digital device in just a few minutes. You can also save online invoice templates for quick entry and set up automatic reminders to pay. Paypal is also known as a payment gateway because it accepts payments from customers all over the world and processes card and bank payments. It makes it easy to send a professional invoice because it has a lot of simple tools to use.
PayPal only lets you add your logo to the design of an invoice. If you want to change how your invoice looks, it’s a bit of a bummer, but think about this: when you send an invoice through PayPal, you’re also taking advantage of the platform’s good name by using its base design template and branding.
The best thing about Paypal is how easy it is to use. You don’t have to download software or keep it updated. Instead, you just log in to the website, choose the options you want, and copy the code for a payment button.
Invoice2go
Invoice2go is a company that sells online billing software. The tool is made for mobile devices and also comes as a desktop app that runs in the cloud. This is a simple app for sending invoices that a business owner might find easy to learn and use.
Invoice2go also has other features, such as tracking expenses, invoice templates, estimates, time tracking, and management of purchase orders. You can send invoices in many ways, such as through SMS or mobile apps. If you’d rather, you can also use desktop software that runs in the cloud.
When you install the mobile app, you can see what its main strength is. You can send an invoice through any messaging app on your phone when you’re ready. This is great for clients who are easier to get in touch with through WhatsApp or good old-fashioned SMS. When they get your invoice, all they have to do is click the link to see all the details.
QuickBooks
QuickBooks is easy accounting software that runs in the cloud and helps you keep track of all your money in one place. You can make custom online invoices and send them from any device.
QuickBooks is easy to use, even for people who have never used it before, because it has an easy-to-understand dashboard and a simple layout. QuickBooks is one of the best billing programs for how easy it is to use, as shown by the many positive reviews it has received from users.
Those who are familiar with or use the desktop version of QuickBooks will find that the online version is easier on their cash flow. It has a low monthly fee, more users, is easier to access through the internet, and integrates with more apps (650+ vs. 240+ in the desktop version).
This all-in-one business and banking solution fills in customer information on invoices automatically and lets you schedule invoices ahead of time. From any digital device, it’s easy to make, send, and keep track of invoices. You can even link Quickbooks to your bank to see what you’ve done each day. If you run a store, this free billing software is just what you need.
Xero
Xero is accounting software for small businesses, and all of its plans include the ability to send invoices. The parts are easy to understand. You can use the Xero app or desktop to make invoices or quickly add new customers to it. You can also add your logo, choose the layout, and write messages on the bill.
With Xero, you can keep track of your inventory and keep detailed records of your company’s tax status, purchases, and transactions. It also has a dashboard that makes it easy to keep track of receipts, as well as security features like a multiple-approval model and two-factor authentication for shared invoices.
Automatic reminders can be sent, and it’s easy to keep track of invoices that are still due and payments that have been made so far. Xero is an app that runs in the cloud, so it can be used on any device. There is expense management, purchase orders, and something that feels like a small accounting package.
You can also bill all of your customers at once with Xero, which saves you a lot of time. Also, it’s interesting that you get a message when an invoice is opened.
Conclusion
Now that most business is done online, it makes sense to send invoices online and get paid quickly. Getting free billing software cuts down on the number of manual entries you have to make, improves the accuracy of your books, and saves your business a lot of time and money.
Strong software for small businesses lets you make invoices and send them directly to your customers. We’ve picked out seven of the best options for invoicing software to help you find the best one for your business.
